General: Organic Seeds, Planting Material or Stock (PNS 07:2016)

OCCP Certification Requirements:

1. Type of Product
• The product is listed in the Annex of PNS 07:2016 or in other international organic standards
• The limitations set by the respective standards are followed
• There are no ingredients or processing aids that are not allowed by the respective standards
2. Handling
• There is no contamination of the product with polluting or non-allowed substances during the production and handling of the product
• The product shall neither be mixed or switched with non-certified product (No commingling) and shall be adequately identified throughout the whole process until final labeling
3. Labelling
• All information as to the entity responsible for the product including lot code/batch no. should be indicated in the final label
• All claims for contents should be verifiable (i.e. macronutrients, micronutrients, plant growth hormones, microbial inoculants etc.) and consistent with submitted documents
• There should be no reference to "organic" but the statement " Allowed for Use in Organic Production" may be indicated in the label.
• The statement "Certified by OCCP" should be indicated
4. Traceability and Recordkeeping
• The lot code is recorded on ALL documents/records
• Documentation shall clearly identify the source, movement, use and inventory of organic products at all stages of production/processing and handling
• Records shall follow a retention period of at least 5 years
• A complete audit trail is needed to prevent unintentional or fraudulent mixing of products. and to verify that the operator has a system to track the product until it is sold. The audit trail system should be complete enough to trace any product suspected of contamination from point of origin to the customer. Manufacturers must periodically demonstrate that production and sales of inputs match the purchase of raw materials
5. Environmental and health impact
• Input manufacturers have to reduce negative effects on the environment and human health. This refers to active as well as inert ingredients including non-intentional contaminations in the production process
• There must be a system in place to minimize water, soil and air contamination
• Safety precautionary measures for production workers such as wearing masks, gloves, and boots should be undertaken

Minimum Requirements

1. Animal Husbandry Management

Husbandry management shall take into account the behavioral needs of the animals and provide for:

• Sufficient free movement, fresh air and natural daylight according to the needs of the animals;
• Protection against excessive sunlight, temperatures, rain, and wind according to the needs of the animals;
• Enough lying and/or resting area, access to fresh water and feed according to the needs of the animals.
• Removed requirement for artificial lighting.
2. Conversion Period
• If livestock are to be sold organic products, the livestock must be organically reared according to the rules laid down in the standards for at least:

• If there is simultaneous conversion of the farm, including animal, pasture areas or any land used for animal feed, the total combined conversion period for both livestock and pasture areas and any land used for animal feed, shall be reduced to 18 months, subject to conditions:
3. Breeds and Breeding
• Breeding goals are such that animal diversity should be maintained
• Indigenous breeds should be preserved and promoted
• The use of genetically engineered species or breeds is not allowed
• Specified that artificial insemination is allowed except when using segragated, separated or otherwise modified sperm is not allowed.
• The following techniques are also not allowed: Embryo transfer techniques treatments with reproductive hormones and semen sexing.
• Included provisions for biosecurity under the Good Animal Husbandry Practices for breeding stock obtained from non-organic farms
• Breeding sock may be brought in from non-organic farms with a yearly maximum of 10% of the breeders animals on the farm
• Exceptions to brought in animals can be granted with specific time limits
4. Mutilations and Animal Identification
• Mutilations are prohibited but exceptions are given in specific cases that these can improve the welfare, health or hygiene of the animals or for safety reasons.
• Methods of identification of animals are specified (i.e. tattooing, ear notching, ear tagging and wing tagging)
• Qualified personnel should carry these practices
• Keeping the animals tethered is prohibited but may be allowed if it is necessary for safety and welfare reasons (limited time only)
5. Animal Nutrition
• 100% organically grown feeds of good quality should be used
• Considering the low availability of organic feed and roughage the following feed ration is allowed:

• Each animal must have daily access to roughage
• There are ingredients in the formulation of organic feed that is not allowed. Substances Listed in the DA Department Circular 9 series of 2020 –National List of Permitted Substances for Organic Agriculture can be used. Substances and materials listed in this Circular shall be from natural sources, non-synthetic and non-GM (genetically modified), unless otherwise stated in the conditions for use of a specific substance or material
• Supplementation with vitamins and minerals is allowed as long as these are obtained from natural sources and established need as determined by a competent authority
6. Biosecurity and Animal Health
• Mandatory biosecurity and quarantine procedures should be well implemented to prevent introduction of disease into the farm and/or to control its spread within the farm
• Animal health care requires supervision by a duly licensed veterinarian.
• Treatment must not be withheld for economic reasons (for example, if treatment jeopardizes the organic certification of the animal)
• Increased the witholding/withdrawal period to 144 hours (6 days) when medical insert do not specify withdrawal period. Products may not be sold as organic during the drug administration period and withdrawal period.
• A maximum of 3 treatments using allopathic medicines is allowed per animal per year
• Included mandatory records such as Veterinary Drug Order/ Veterinarian-Client-Patient-Relationship
• The use of antibiotics for prophylactic/preventive purposes is not allowed. Vaccinations are allowed for some cases
• Prohibited substances: steroids, synthetic growth promoters and enhances, hormones
7. Transport and Slaughter
• Animals shall always be handled or restrained in such a way to protect them from fear, stress, pain and injury (including with the use of tools)
• Specified that animals should be transported using a licensed transport carrier and accompanied by a duly licensed animal handler.
• Transport should be in accordance to the provisions of the Animal Welfare Act with appropriate shipping permits.
• Appropriate separation measures shall be implemented to prevent commingling and contamination
8. Free range areas, Livestock Housing and Manure Management
• Housing for animals will not be mandatory in areas with appropriate climatic conditions to enable animals to live outdoors
• The stocking density in buildings and outdoors (i.e. pasture, grassland, etc) should followed according to Annex D
• Housing pens, equipment and utensils should be properly cleaned and disinfected to prevent infection and contamination using allowed cleaning materials as listed in Annex C Part 2
• Competent authority may establish maximum application rates for manure or stocking densities to ensure that manure levels do not contribute to ground and/or surface water contamination
9. Packaging
• Organic products must not be packed in reused bags or containers that have been in direct contact with substances that would compromise the integrity of the organic product
10. Labelling
• Only products that are produced according to these Standards may be labeled as “ produce of organic agriculture” or similar
• The labeling identifies the entity legally responsible for the product (operator and the certification body)
• According to DA Department Circular 01 series of 2018 Annex E, the Philippine Organic Mark with the Official Accreditation Number must always be used in conjunction with the OCCP seal (OCB logo). This may be used in packaging of certified products and product documentation (e.g. technical specifications and catalogue pages)
11. Traceability and Recordkeeping
• Each separate site is identified by a name or code and is recorded on ALL documents/records
• Documentation shall clearly identify the source, movement, use and inventory of organic products at all stages of production/processing and handling
• Records shall follow a retention period of at least 5 years
12. Relevant Annexes
• Records shall follow a retention period of at least 5 years
• Part 1- Allowed Livestock Feed Ingredients
• Part 2- Allowed cleaning and disinfection agents for animal housing buildings
• Part 3- Veterinary Medicines
• Annex D- Maximum allowed stocking densities for animal production
• D.1-Livestock
• D.2- Poultry

Additional Beekeeping Requirements

1. Beekeeping practice
• It is forbidden to mutilate the bees e.g. by clipping their wings
2. Conversion period
• The conversion period is 12 months for hived bee colonies
3. Stocks
• Starter colonies should be sourced from apiaries that are free from pests and diseases
• Importation of queens may be allowed from countries with no known disorders
• Importation is not allowed for Apis cerana, stingless bees and solitary bee species
4. Location of colonies/apiaries
• Wild and hived colonies should be located in organically managed fields and/or wild natural areas that is 3km radius (for stingless bees-500m radius) away from fields or other areas where chemical pesticides are used and GMO crops are cultivated
• The location must be such that a guarantee can be given that no significant deterioration of the bee products by contamination from agricultural or non-agricultural sources of pollution can be expected within a radius of 3 km of the hive
• If the location is changed due to insufficient forage, predation or habitat disturbance, the location of the colonies should be recorded) showing also the dates of transfer, location and number of colonies
• Only “warm” (yellow colored) light bulbs should be used in the apiary sites and foraging areas
5. Hive materials and design
• Beehives shall be built mainly from natural materials and present no risk of contamination to the environment or the bee products
• Use of construction materials with potentially toxic effects (e.g. treated lumber) is prohibited.
• The wax used for creating honeycombs should be made from organic beeswax. If not available, non-organic beeswax may be used but this should be free from harmful substance
6. Apiary conservation and Supplemental Feeding
• 20% of the honey comb or stores should be reserved and not cut as food reserve of the bees during dearth period
• In case supplemental feeding is necessary when pollen and nectar are not sufficient, it should only be done during dearth period using honey, pollen or organic sugar
• The feed should come from organic sources such as reserves of honey and pollen left during harvesting
7. Pest and disease management
• The health and welfare of the hive shall be primarily achieved by hygiene and hive management
• The following methods and substances are allowed for pest and disease control:
• lactic acid, formic acid
• acetic acid, oxalic acid
• sulfur
• natural essential oils (e.g. menthol, eucalyptol, camphor)
• biological, mechanical and physical methods (e.g. use of direct flame, steam, Bacillus thuringensis)
• Botanicals
• Cleaning and disinfection using caustic soda, heat or other mechanical means
• Colonies infected with American Foul Brood should be destroyed through burning
• Use of antibiotics is prohibited
8. Extraction of honey and storage
• The use of chemical synthetic repellents is prohibited during extraction of beekeeping products
• The moisture content of ripe honey should be from 21-23%
• Processing equipment is thoroughly cleaned with hot water prior to processing
• Surfaces in direct contact with honey should be constructed from sterilized materials
• Honey should be packed in sterilized food grade containers
9. Postharvest Handling
• Organic produce shall neither be mixed or switched with non-organic produce (No comminggling); shall be adequately identified; and protected from contamination throughout the whole process until final labeling
10. Labelling
• Only products that are produced according to these Standards may be labeled as “ produce of organic agriculture” or similar
• The labeling identifies the entity legally responsible for the product (operator and the certification body)
• According to DA Department Circular 01 series of 2018 Annex E, the Philippine Organic Mark with the Official Accreditation Number must always be used in conjunction with the OCCP seal (OCB logo). This may be used in packaging of certified products and product documentation (e.g. technical specifications and catalogue pages)
11. Traceability and Recordkeeping
• The hives of each of the bee colonies have to be marked distinctively and the colonies to be listed in an inventory
• Each separate site is identified by a name or code and is recorded on ALL documents/records
• Documentation shall clearly identify the source, movement, use and inventory of organic products at all stages of production/processing and handling
• Records shall follow a retention period of at least 5 years

Additional OCCP Certification Requirements for Beekeeping:

1. Compliance to Other Related Codes of Practice and Standards
• The starter colonies for stingless bee should not come from the wild. The colony should have a health certificate from a competent authority.
• Only queens should be imported and must have official Phytosanitary or Bee Health Certificate issued from country of origin.
• Commercial apiaries should be registered with the Bureau of Animal Industry (BAI). Backyard apiaries should be registered with the Municipal Agricultural Office for record purposes.
2. Knowledge
• The farmer and all personnel handling the organic product has to study the respective standards
• A keep a copy (hard copy or electronic file) of the respective standards should be available
• The farmer and all personnel handling needs to have adequate knowledge on organic farming principles and technologies
3. Audit Trail

Knowledge of the organic standards by all persons handling the organic product is critical in compliance with the standards. Lack of awareness on the requirements will have a higher risk that non-compliances will occur.

1. Map of apiary site

- location of hives, relevant vegetation, eventual sources of pollution

2. Production diary for each single colony

- information on general handling, reproduction, veterinary treatments, and special observations

3. Yield and Sales Records
4. Other supporting documents- receipts, invoices
4. Other Relevant OCCP Documents
• 4.5.11 Brief Information on Scope of Certification and Inspection
• 4.6.3 Management Plan for Organic Animal Husbandry

Minimum Requirements

1. General Principles
• Establishes the guidelines for operation in different aquaculture systems: freshwater, brackishwater, mariculture, extensive and semi-intensive)
• Organic aquaculture is carried out in such a manner that produces the least effect on local biological processes and the environmental integrity
• It complies with all fishery and related environmental laws, codes of conduct for responsible fisheries and social/ ethical standards (i.e. FAO, EC 710/2009, BFAR FAO 214)
• Minimizing inputs using artificial ingredients and prohibiting GMOs
2. Conversion Period
• Conversion period for extensive, semi-extensive and intensive culture systems shall be at least one (1) production cycle subject to the condition of the pond
• No conversion period is required in cases where the water has been drained, permitted cleaning and disinfection agents used, stock not subject to treatments and exposed to products not permitted for the production of organic foods
• An inspection is required during the conversion period and before a farmer or enterprise can be granted a certificate
• Past use of the site with respect to waste, sediments and water quality has to be addressed
3. Site
• Compliance with local and national regulations on zoning or site selection/evaluation (i.e. BFAR FAO 214)
• Water sources shall have minimal or no contaminants such as antibiotics, bio-contaminants, heavy metals, hormone disrupting chemicals, pesticides and radioactive substances (Annex 2). Testing will be done at least once a year or every renewal of organic certification
• Water discharged from farming operations shall be treated or managed in compliance to DENR AO 35 s. 1990
• All organic aquaculture farm/project shall preferably be constructed in areas upstream of water source
• Conservation and reforestation of mangroves is encouraged where applicable
4. Parallel Production in Aquaculture
• In open water systems, conventional and organic production units must be physically separated by a minimum of 50m, provided there is no direct current flow or tidal influence to avoid water effluent or direct contamination
• For land-based installations, there must be physical barriers such that water cannot circulate between organically certified and conventional units.
• There should be dedicated farm manager/personnel for certified organic farms
• Inputs and supplies for the different production systems should be kept clearly labeled and separated in space and/or time
5. Stock/Seed Selection and Breeding Practices
• Aquatic animals shall be raised organically from hatching
• If organic animals are not commercially available, stock from (non-organic) registered hatcheries may be used provided that they spend 2/3 of their life span in organic system
• Indigenous species shall be preferred. Introduction of aquatic animals from the wild is restricted
• Genetically engineered species, polyploid organisms or monosex stocks or stocks having undergone sex reversal resulting from hormonal treatment is prohibited
• The use of life support systems is dependent on evaluation of total environmental viability and compatibility as determined by a Competent Authority
• Use of fresh pituitary gland for reproduction or spawning, even from the same species is not allowed for natural reproduction or spawning except for species that do not spawn naturally in captivity (i.e. catfish, Pangasius spp, carp,etc.)
6. Organic Fertilization, Nutrition and Feeding
• The application of organic material as fertilizer must comply with the PNS on Organic Fertilizer (PNS 183:2016) or approval by the CB
• There are conditions and time limit for the use of non-organic feed
• Feed must only be offered in a way that allows natural feeding behaviour and minimizes loss of feed that may pollute the environment
• Use of feeds with GMOs and wild fish juveniles as “trash fish” for aquaculture feeds is prohibited. There are substances prohibited in the diet of aquatic animals as indicated in 5.9.2 of the PNS 112:2016
• Substances Listed in the DA Department Circular 9 series of 2020 –National List of Permitted Substances for Organic Agriculture can be used. Substances and materials listed in this Circular shall be from natural sources, non-synthetic and non-GM (genetically modified), unless otherwise stated in the conditions for use of a specific substance or material
7. Aquatic Welfare and Health Management
• Disease and pest control shall take the form of proactive best/good management practices. Only permitted substances listed in Annex 3.2 of PNS 112:2016 must be used
• Where use of antibiotics and other prohibited treatments may be necessary, treated stock must be withdrawn from the organic production stream and may only be marketed as conventional product
• The use of veterinary drugs in case of disease outbreak should only be limited to two courses of treatment per production cycle. If limits are exceeded then products should not be sold as organic
• Use of veterinary drugs, synthetic hormones, growth promoters, synthetic feed additives to artificially stimulate growth or reproduction is prohibited.
• There are permitted treatments that may be used as prophylactics as indicated in 5.10.8 of PNS 112:2016
8. Harvest, Handling and Storage
• Harvesting of aquatic plants and animals shall not disrupt the ecosystem or degrade the collection area or the surrounding aquatic and terrestrial environment. It shall have minimal negative impact on other natural species
• Harvest, handling and transportation must minimize the stress inflicted on, and suffering of the organisms.
• Postharvest handling and processing of aquatic animals must maintain the quality of the product. Use of synthetic preservatives is not allowed
• Water and ice used must be of good quality and meet public health standards
• Organic and conventional aquaculture products must be stored in separate storage facilities.
• Storage facilities must always be kept thoroughly clean and free from decaying wastes, slime and foul smell
• Only permitted disinfectants (annex 3.1) and clean water must be used for storage facilities and equipment. Intervening events may be necessary for food contact surfaces
9. Aquatic Plants
1. Seaweeds
• Sustainable practices shall be used in all stages of production
• Good quality planting materials must be maintained
2. Microalgae
• Seawater used for microalgae culture should be free of other organisms that may compete with the microalgae
• Only physical sterilization is allowed ( filtration, autoclaving, pasteurization,UV treatment)
• Algae can be cultured in controlled water systems and photobioreactors ( i.e. tanks, polyethylene sleeves, glass or plastic tubes)
• Algal inoculums or seed for new culture shall be sourced from algal production
10. Packaging
• Organic products must not be packed in reused bags or containers that have been in direct contact with substances that would compromise the integrity of the organic product
11. Labelling
• Only products that are produced according to these Standards may be labeled as “ produce of organic agriculture” or similar
• The labeling identifies the entity legally responsible for the product (operator and the certification body)
• According to DA Department Circular 01 series of 2018 Annex E, the Philippine Organic Mark with the Official Accreditation Number must always be used in conjunction with the OCCP seal (OCB logo). This may be used in packaging of certified products and product documentation (e.g. technical specifications and catalogue pages)
12. Traceability and Recordkeeping
• Each separate site is identified by a name or code and is recorded on ALL documents/records
• Documentation shall clearly identify the source, movement, use and inventory of organic products at all stages of production/processing and handling
• Records shall follow a retention period of at least 5 years
13. Relevant Annexes
• Annex 1- Recommended Stocking Density Based on Species and Culture Systems
• Annex 2- Water Quality Criteria for Pollutants, Toxic and Other Deleterious Substances for Fresh, Coastal and Marine Waters
• Annex 3.1 Permitted Cleaning and Disinfection Treatements for Organic Aquaculture
• Annex 3.2- Permitted Substances for Pest and Disease Control for Aquaculture

Additional OCCP Certification Requirements:

1. Knowledge
Knowledge of the organic standards by all persons handling the organic product is critical in compliance with the standards. Lack of awareness on the requirements will have a higher risk that non-compliances will occur.
• The farmer and all personnel handling the organic product has to study the respective standards
• A keep a copy (hard copy or electronic file) of the respective standards should be available
• The farmer and all personnel handling needs to have adequate knowledge on organic farming principles and technologies
2. Audit Trail

A complete audit trail is needed to prevent unintentional or fraudulent mixing of products and to verify that the grower has a system to track organic product until it is sold.

The company must maintain updated documents of the following, containing key information to allow evaluation of compliance with standards:

1. Map of site and units

- size, design and lay-out; location of cages/pens/ponds; source of water (for ponds); location of adjacent conventional fish farms and eventual sources of pollution; location of marine protected areas, no catch zones and fishing zones; storage facilities

2. Site information

- Suitability of site, site description, health condition of immediate marine habitats, ecological footprint and carrying capacity of the resource system; past use of site with respect to waste, sediments and water quality

3. Production diary

- information on general handling, water management, broodstock and fry selection, reproduction, special observations; pond preparation, fertilization, control of predators, post harvest practices etc

4. Inputs Record

- Feeds: type, frequency, rate and target feed conversion ratio; Cleaning agents and disinfectants (chemical type, product name, quantity and duration/frequency of use, concentrations used

5. Yield and Sales Records

- stocking density, average body weight, survival rate, volume of production per unit area or volume

6. Fish health management and Biosecurity measures

- veterinary treatments, record and probably cause of mortality during culture, etc.

7. Other supporting documents- receipts, invoices
3. Other Relevant OCCP Documents
• 4.5.11 Brief Information on Scope of Certification and Inspection
• 4.6.7 Management Plan for Organic Aquaculture

Minimum Requirements

1. Conversion
• Crop production areas are required to undergo conversion period (time between the start of organic management and certification of crop production system as organic)
• Annuals- 12 months before start of production cycle (planting)
• Perennial- 18 months before first harvest
• The conversion period may be reduced IF the following documented proofs have been submitted:
• Official attestation from government agencies or research institutions on non-application of prohibited inputs for the past 2 years
• Notarized affidavit from two neighbors on non-application of prohibited inputs for the past 2 years
• Proof that land was cultivated under practices allowed for organic agriculture for the past 2 years
• The conversion period may also be prolonged IF lands have been heavily treated with synthetic chemicals (minimum 3 years conversion)
2. Choice of crops and varieties
• Seeds and plant materials shall be from certified organic production when available
• When certified organic seeds and planting materials are not available, chemically untreated conventional materials may be used
• Materials allowed for the treatment of seeds are listed in Annex A of PNS 07:2016. Use of seeds treated with substances not listed in the Annex will only be allowed IF:
• it is required by government authorities or by phytosanitary regulation
• there are natural disasters or other unanticipated circumstances
• The use of genetically engineered seeds, transgenic plants or planting materials are not allowed
• Planting materials or stocks derived from tissue culture can be used without further restrictions.
3. Soil and Water Management and Conservation Practices
• No longer specified the frequency of crop rotations with legumes in vegetable and rice production. Replaced with a general requirement to encourage nutrient cycling, mitigating soil and nutrient losses as well as maintaining/enhancing biodiversity
• Conservation requirement for operations: no negative impact on high conservation value areas such as forest wildlife protection areas and watershed areas
• Prohibited land clearing by burning as per the Clean Air Act (RA 8749)
• Avoid excessive exploitation or depletion of water resources
4. Fertilization Practices
• All synthetic fertilizers are prohibited
• Fertility and biological activity should be maintained or increased through appropriate methods
• No longer restricted use of materials from conventional farms (50%). The requirement highlighted that the materials substances Listed in the DA Department Circular 9 series of 2020 –National List of Permitted Substances for Organic Agriculture can be used. Substances and materials listed in this Circular shall be from natural sources, non-synthetic and non-GM (genetically modified), unless otherwise stated in the conditions for use of a specific substance or material and it should follow proper composting methods. The requirements also indicated that fertilizer ingredients, which may have considerable content of heavy metals and/or toxic substances shall not be used.
• Storage places for manure and compost sites should be covered or sheltered to prevent leaching or pollution of water.
• Application of raw or undecomposed animal manure is NO longer allowed. Manure should undergo proper decomposition methods.
• Fertilizers used must be certified as organic OR comply with the requirements of PNS on Soil Amendments (PNS 183:2016)
5. Pest, disease and weed management
• Highlighted use of preventive methods and physical/mechanical/biological control methods as preference to pest, disease and weed management.
• The use of synthetic pesticides (herbicides, fungicides, insecticides, molluscicides, nematicides etc.) is prohibited.
• Substances Listed in the DA Department Circular 9 series of 2020 –National List of Permitted Substances for Organic Agriculture can be used. Substances and materials listed in this Circular shall be from natural sources, non-synthetic and non-GM (genetically modified), unless otherwise stated in the conditions for use of a specific substance or material
• Included biosafety provision for the release of predatory pests. Release should be subject to existing phytosanitary regulations and national registration requirements
6. Pollution control and contamination management
• Chemical contamination from outside and within the farm by wind drift, run-off and other means shall be minimized
• If there is a risk of contamination, buffer zone should be established which may include but not limited to:
• multipurpose tree species of sufficient density and height
• Run-off diversions
• Water filtration ponds and/or diversion systems
• Open space
• Mininum requirements of the Solid Waste Management Act (RA 9003)
• General requirement for use of tools and equipment not dedicated for organic should undergo proper cleaning and should be free of residues from synthetic inputs
7. Diversity in crop production
• Crop diversification (i.e. crop rotation, intercropping, etc) and bio-diversified cropping systems are encouraged
8. Special Products
1. Mushroom
• Substrate materials for the production of mushrooms must be free of pollutants, contaminants (e.g. heavy metals and pesticides) and pathogens
• Clean and uncontaminated water must be used in the production
2. Herbs
• Overharvesting wild herbs must be avoided to ensure sustainability of the species concerned
• Herbs shall not be dried in direct sunlight to preserve their benefits; neither shall they be dried in locations prone to contamination
9. Postharvest Handling
• Organic produce shall neither be mixed or switched with non-organic produce (No comminggling); shall be adequately identified; and protected from contamination throughout the whole process until final labeling
• Additional requirements set in PNS 40:2008 for milled rice should be complied with.
10. Cleaning and Pest Control of Postharvest Facilities
• Highlighted use of preventive methods and physical/mechanical/biological control methods as preference to pest control in the facility
• Substances listed in Annex A & Annex F of PNS 07:2016 or allowed for use by a competent authority may be used provided that contact with organic products is prevented
• Intervening events between use of cleansers, sanitizers or disinfectants and contact of organic food in the surface should be performed (i.e. hot water-rinse, flushing, time-delay)
11. Packaging
• Organic products must not be packed in reused bags or containers that have been in direct contact with substances that would compromise the integrity of the organic product
12. Labelling
• Only products that are produced according to these Standards may be labeled as “ produce of organic agriculture” or similar
• The labeling identifies the entity legally responsible for the product (operator and the certification body)
• According to DA Department Circular 01 series of 2018 Annex E, the Philippine Organic Mark with the Official Accreditation Number must always be used in conjunction with the OCCP seal (OCB logo). This may be used in packaging of certified products and product documentation (e.g. technical specifications and catalogue pages)
13. Traceability and Recordkeeping
• Each separate site is identified by a name or code and is recorded on ALL documents/records
• Documentation shall clearly identify the source, movement, use and inventory of organic products at all stages of production/processing and handling
• Records shall follow a retention period of at least 5 years
14. Relevant Annexes
• Substances Listed in the DA Department Circular 9 series of 2020 –National List of Permitted Substances for Organic Agriculture can be used. Substances and materials listed in this Circular shall be from natural sources, non-synthetic and non-GM (genetically modified), unless otherwise stated in the conditions for use of a specific substance or material
• Inclusion of substances not in the Annexes or amending of the Permitted Substances has to reviewed following the guidelines adopted from Codex Alimentarius

Additional OCCP Certification Requirements:

1. Knowledge

Knowledge of the organic standards by all persons handling the organic product is critical in compliance with the standards. Lack of awareness on the requirements will have a higher risk that non-compliances will occur.

• The farmer and all personnel handling the organic product has to study the respective standards
• A keep a copy (hard copy or electronic file) of the respective standards should be available
• The farmer and all personnel handling needs to have adequate knowledge on organic farming principles and technologies
2. Audit Trail

A complete audit trail is needed to prevent unintentional or fraudulent mixing of products and to verify that the grower has a system to track organic product until it is sold.

Farmer-producer must maintain updated documents of the following, containing key information to allow evaluation of compliance with standards

1. Farm History- information on date of last application of prohibited inputs and crops planted over the past 3 years
2. Farm Maps- clearly give the location, dimensions, boundaries, crops planted and the size of the land in terms of hectares
3. Farm Diary or Record of Farm activities- production practices such as dates and rates of application and operations such as field preparation, planting, irrigation, fertilization, manual labor, cultivation, harvesting, green manuring, cover cropping etc.
4. Farm Inputs Record- shows all off- or on-farm inputs used, source, brand, storage including official receipts for inputs purchased
5. Harvest Record- crops harvested, field identification, date of harvest and amount harvested
6. Sales record- date of sale, the crops sold (both organic and non-organic), amount sold, and the field identification
7. Other supporting documents- hauling receipts, bills of lading, etc.
3. Other Relevant OCCP Documents
• 4.5.11 Brief Information on Scope of Certification and Inspection
• 4.6.1 Management Plan for Organic Crop Production and Processing

Who is eligible for group certification?

Farmers group (cooperatives, associations or similar organizations) or processors/ traders organizing and contracting their suppliers (small farmers) can apply for group certification.

The following conditions must be fulfilled in order to qualify:

• There is a central body responsible for ensuring the group’s compliance with the standards. The group must be structured and preferably legally register
• Only small farmers can be members of the group. Larger farms can be part of the group provided they are inspected annually by the certifying body
• There is homogeneity of members in terms of geographical location, production system, size of holding and common marketing system

ICS can be applied for different types of operations (i.e. crops, livestock, beekeeping, etc.)

Role of the ICS:

The formal role of the ICS shall be a “controlling body” within the operator. A description of organic production practices and how it can be controlled shall be developed and inspected. Certification of Groups can only be granted if there is a functioning ICS. Group certification means that the organization is treated as one entity. Infringements by one or several producers may lead to decertification or sanctions affecting the whole group.

Minimum Requirements

1. Functioning Internal Control System
• A formal internal control system should be in place and documented in a manual
• The group controls all its members for compliance with organic standards
• The group is aware of all the risks and critical control points relating to its operations
• The group has documented effective procedures for internal farm inspection and internal approval
• The group has qualified personnel and a clear structure
• The group ensures training of farmers and its ICS staff
• The group handles and supervises the organic product flow
2. ICS Manual
• The operator has to have policies, written procedures, and standardized forms to ensure an objective and reliable control system.
• All forms, policies and procedures shall be organized in one overall document and give ICS personnel as well as OCCP the easiest access to information on how the system is supposed to work.
3. Risk Assessment
• The group has to prepare a detailed risk assessment at the beginning of the certification
• Important risks that may jeopardize the organic integrity are identified and taken into consideration by all involved in the ICS
• All appropriate countermeasures are taken so that potential risks never actually become a problem
4. Internal Regulations & Organic Standards
• The internal rules takes into account and covers all the applicable aspects of the organic standard requirements (i.e. crop production, livestock/animal husbandry,etc.)
• It should be written in clear and simple language that can be understood by all members of the group
• These rules shall also cover the following processes:
• Registration of farmers- requirements, contracting, mapping
• Internal Inspection- checklists, frequency, detailed procedures
• Yield Estimation
• Internal Approval and Sanctions- decision on compliance or non-compliance, measures to correct non-conformities, sanctions catalogue
• ICS documentation- list of documents that should be available per farmer and summary documentation that need to be prepared (i.e. farmers list, harvest and sales records)
• Postharvest Handling- separation with non-certified products
5. Organization, ICS personnel Training
• One person has the overall responsibility for the ICS. The different tasks of the ICS need to be delegated to different people like extension officers, purchasers, internal inspectors, etc.
• Personnel given responsibility are critical for the success and functioning of the system. It is important that they are qualified to do the work for each procedure of the control system
• The group must assign a sufficient number of internal inspectors depending on the size of the group.
• For the integrity of the ICS, it is also crucial that Conflicts of interest are avoided
• Group members must receive practical training in organic standards as well as clear instruction on certification requirements that they have to comply with
• ICS personnel need regular training to remain up to date with the requirements and harmonize their inspection and evaluation skills.
6. Internal Inspection
• As a minimum, 100% internal inspections must take place once a year prior to external inspection.
• Internal inspectors must basically perform the same control procedure as external inspectors.
• Internal inspections must cover the whole operation, including plots in other places, and at least a sample of crops not requested for certification.
• During inspections, the farmer or another person responsible must always be present
• An inspection report must be written, containing all relevant information concerning the operation, including non-conformities and corrective actions taken
7. Approval Procedures
• There has to be a system to approve or sanction farmers
• Approval and sanction decisions must be documented
• If minor or major non-conformities are identified, the ICS has to take appropriate measures to correct them and/or sanction members if needed
• The internal approval body can suggest the inclusion of new members in the farmer’s list but only OCCP can approve the new members before their products can be purchased as organic
8. ICS Documentation

The group must maintain updated documents of the following, containing key information to allow evaluation of compliance with standards:

• ICS-level
1. Description of Activities

- overview of all handling steps from harvest to final sale; people responsible; names/addresses of all processor/warehouses or partners in organic handling; information on project sites

2. Structure and Responsibilities

- positions, tasks

3. ICS Manual
4. Farmer’s List

- name and code of farmer; total area under the organic crop; date of registration and date of last use of prohibited inputs; date of internal inspection and name of internal inspector; result of approval process; previous and estimated production yield

5. Overview Map

- location and code of group members; roads and landmarks; potential sources of contamination (i.e. adjacent conventional farms)

6. Summary of Production
7. Annual Internal Inspection Reports

- evaluation of farm production including harvest and postharvest; evaluation of contamination risks; yield estimates

• Farmer-level
1. Farmers contract

- Commitment to follow standards; give inspector access to fields, stores and documents; sanctions in case of non-compliance

2. Farm Entrance/Application

-field history; last date of use of prohibited inputs; description of all areas under the management of the farmer (organic and non-organic); crops planted and area covered;

3. Farm maps

- clearly give the location, dimensions, boundaries, crops planted and the size of the land in terms of hectares 4.

4. All other documents required by the specific type of operation (crop production, animal husbandry, aquaculture, special products, etc)
9. External Control/OCCP Inspection

The focus of the OCCP inspection and certification is evaluating if the ICS is functioning. This would involve inspection of the ICS implementation, product flow of organic produce and farm re-inspections, inspection of all postharvest facilities and witness audits to evaluate the performance of internal inspectors.

The number of producers controlled by the external (OCCP) inspector, is determined by the square root of the number of all growers, multiplied by a risk factor. The risk factor can vary between 1 to 4 depending on the level of effectiveness of the ICS, risks identified and/or rate of nonconformities identified during internal inspection. In case OCCP finds the internal control system to seriously lack reliability and effectiveness, it shall increase the number of farms subject to their annual inspection.

10. Knowledge

All members of the group has to study and keep a copy (hard copy or electronic file) of the respective standards

All members need to have adequate knowledge on organic rules and technologies

Minimum Certification Requirements

1. Valid Organic Certification
• The issuing Certification Body (CB) should hold a valid accreditation for the specific standards being certified
• The certificate mentions explicitly the respective standard for which the operator and its products are certified to (i.e. USDA-NOP, EC 834/07, Organic JAS, etc)
• If the certificate expires in 2 months or less, the certificate may not be released until a new certificate is issued. In case of certificates, which do not carry a validity date (e.g. NOP, JAS), the certificate should not be issued older than 10 months
2. Equivalence of Standards/Scheme
• All PNS requirements not covered under the issued certificate will be checked through additional document review, laboratory analysis and/or onsite inspection.
• All clients should make sure that all information are provided for and necessary arrangements are made for sampling or onsite inspections, when necessary
3. Other Relevant OCCP Documents
• Depending on the scope of certification requested to be recognized, the client should submit the appropriate organic management plan (OMP) and relevant annexes such as

• 4.5.11 Brief Information on Scope of Certification and Inspection
• 4.6.1 Management Plan for Organic Crop Production and Processing
• 4.6.4 Management Plan for Agricultural Input
• 4.6.4.1 OMP Additional Sheet-Organic Soil Amendment
• 4.6.4.2 OMP Additional Sheet-Organic Biocontrol Agents
• 4.6.5 Management Plan for Trading-Distribution
• 4.6.6 Management Plan for Grower Groups with Internal Control Systems
• 4.7.2.1 Declaration-Rebranding
• 4.7.2.2 Supplier Declaration-Organic Soil Amendment
• 4.7.2.3 Supplier Declaration-Organic Biocontrol Agents

In partnership with CERES GmbH of Germany

(includes inspection by local inspectors)

1. EU Organic Certification
2. USDA NOP Certification
3. JAS Organic Certification
4. Naturland Certification

In partnership with ACT Thailand

(includes inspection by local inspectors)

1. Canada (COR) Certification
2. IFOAM Accredited Certification

In partnership with Certification Alliance Member Certification Bodies

(facilitation only)

1. Korean Certification
2. Chinese Certification

1. FairTSA in partnership with CERES GmbH of Germany
2. Naturaland Fair in partnership with CERES GmbH of Germany